Property Administrator wanted immediately: APPLY NOW

Property Administrator wanted immediately: APPLY NOW

Company
Growthpoint Properties

Reference #
PRA28

Published
03/08/2020

Contract Type
Permanent

Location
Sandton, Gauteng, South Africa

Introduction
Growthpoint provides space to thrive with innovative and sustainable property solutions. We are an international property company with assets on three continents and the largest South African primary REIT (Real Estate Investment Trust) listed on the JSE. We own and manage a diversified portfolio of over 550 property assets, locally and internationally.

Growthpoint is a FTSE/JSE Top 40 Index company, a constituent of the FTSE EPRA/NAREIT Emerging Index and is in the FTSE4Good Emerging Index and FTSE/JSE Responsible Investment Index.

Job Functions
Administration, Facilities & Property Manager

Industries
Admin, Office & Support, Facilities & Property Management, Property Development

Specification

Job purpose

Provides administrative and specialized support to the Property and Portfolio Managers. Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity/water queries (RMS), account queries.

Duties and responsibilities:

Follow up on outstanding lease agreements and Client Verification documentation
Prepare take back inspection reports and notify Building and Leasing Consultants
Liaise with Clients, Documentation Specialist, Portfolio Manager, Property Manager, Leasing Consultant, Credit Controller, and external Brokers about lease agreements
Check accuracy of Lease Agreements before sending to Clients for signature
Prepare renewal sheets with information on current and budgeted charges
Ensure the correct loading of debit orders
Write housekeeping letters and reports
Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity/water queries (RMS), account queries
Calculate annual rates and refuse recovery and insurance adjustments for loading onto the Property Management system
Assist with deposit refunds and returning of bank guarantees
Take minutes and record action items agreed to in the Monthly Report Back meeting
Assist with the budget process
Assist with compilation of the monthly report packs
Assist Portfolio/Property Managers and SBU as and when required
Complete and upkeep outstanding lease reports, as well as reports on new lets and renewals, already concluded
Update and keep the tenant contact list and detail up to date.
Forward copy of the agreement of lease and tenant criteria documents

Requirements:

Experience & Qualifications:

Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.
Minimum 5 years of experience in property management, administrative or client interaction roles required
Knowledge of property management is an advantage

Personal Attributes:

High attention to detail
Ability to cope under pressure
Hardworking and highly organized
Excellent interpersonal skills and a team player
Excellent time management skills
Proactive, self-starter with initiative
Flexible
Ability to multitask
Client-focused at all times (internal & external)

Competencies and Skills:

Computer literacy
Ability to draw schedules/reports on system
Good communication skills – written and verbal
Time management skills
A good mix of interpersonal and administrative skills
Good problem-solving skills
Excellent touch-typing skills with a high accuracy rate

Working conditions:

This position is office-based and works on a normal 40 hours a week. Busy periods may require extra hours to ensure deadlines are met. Employees may be required to travel for business purposes.

Job Closing Date: 10/08/2020. Apply Now

Source: ijobs